Content of service cost statement
Each month you pay an advance on the service costs, and each year you will receive an annual statement for service costs over the preceding calendar year. The service cost statement will list each cost type being charged to you individually in the statement, and will also indicate your share in the total service costs of the complex. On the statement, Vesteda will indicate how much you have paid in advances and what the ultimate service costs were. This will allow you to check whether the costs have been calculated correctly and whether there is any outstanding amount to be settled, either in your or in Vesteda’s favour. Whenever the lease ends (for example, if you move), after the calendar year in which your lease ends you will receive a service cost bill for the portion of the year that you rented from Vesteda in accordance with the normal billing procedure.
What is an apportionment formula?
Many service costs pertain to multiple units. Vesteda divides the total costs across the individual units using a mathematical formula, or 'apportionment formula'. Vesteda agrees on the method of apportioning the service costs with the tenant at the start of the lease.
Period for drafting service cost statement
Vesteda has until 1 July of the following year to provide you with the service bill. There is no penalty to the lessor if this bill is provided later. Likewise, if the bill is provided later, this does not mean that you do not have to pay any additional amounts.
Change of monthly advance on service costs
In many cases, along with the service cost statement Vesteda will propose a change of the monthly advance. In the period around the annual rent indexation, the increase will be carried forward to 1 August to avoid misunderstandings on the amounts of rent and service costs to be paid to Vesteda. Over the course of the year, the lessor may not increase the advance amount at its own initiative, although you may request the lessor to change the amount of the advance if you suspect it is too low.